Public meetings anyone can follow, from the front row or from a phone
A council meeting is public by definition, and yet residents cannot follow it: because they do not speak the language, because they do not hear well, or because they are watching from home.
- where the data is stored
- EUwhere the data is stored
- transcripts kept from the live path
- 0transcripts kept from the live path
- languages in the catalogue
- 58languages in the catalogue
- captions for the meeting video
- SRTcaptions for the meeting video
The problem in a council meeting
- The accessibility duty exists, but interpretation per sitting does not survive an annual budget line.
- Minutes are written by hand days later, and they are all that survives a three-hour session.
- The meeting video goes up with no captions, which is where digital accessibility rules bite.
- A tool that stores recordings outside the European Union raises a question nobody wants in a tender.
How it fits a council chamber
It takes the PA feed that already exists
The same signal that feeds the recording. Nothing in the room changes.
Captions go into the stream
Over NDI, over HDMI to the room screen, or as a URL in any browser.
Residents follow on their own phones
With a code that can be printed on the agenda.
The clerk gets the minutes
With the real time of each intervention and the name of who spoke.
What the attendee gets
Text, audio, or both
Someone hard of hearing reads. Someone who does not speak the language listens in theirs.
58 languages in the catalogue
No sign-up, no email and nothing to install.
From the chamber or from home
The same link serves the room and the stream.
Reading settings on their own device
Text size and high contrast.
What you get afterwards
AI minutes as a first draft
Agreements, decisions and commitments, each with the time it was said. It removes the blank page, not the clerk.
Captions for the meeting video
SRT or VTT, ready to upload with the recording.
A record of who spoke
The name is typed by the technician. No algorithm guesses it.
What a tender usually asks
Audio is transcribed in your account’s region
The European Union by default for an account opened in Europe; its owner can switch it to the Americas or Asia-Pacific. The fallback translator runs in that same region. The primary translator is OpenAI in the USA, under a data processing agreement with OpenAI Ireland and Standard Contractual Clauses. The database stays in Frankfurt.
The live path stores no transcript
It is kept only if someone asks: the AI summary, or keeping the transcript when closing the app. Either way it is deleted after thirty days.
The sub-processor list is public
Naming each provider and where it processes.
The price is published
You can budget without a sales call. We invoice against a purchase order.
Accessibility
Live transcription on one microphone, which is the shape of a meeting with a lectern and an ordered speaking list. Event Pro when other languages are needed too.
Frequently asked questions
Where is the data processed and stored?
Speech recognition runs in your account’s region: the European Union by default for an account opened in Europe, or the Americas or Asia-Pacific if its owner chooses. The fallback translator runs in that same region; the primary translator, OpenAI, is in the USA, under Standard Contractual Clauses. The live path persists nothing. If somebody generates AI minutes, that transcript is stored, encrypted, in the EU (Frankfurt, whatever the region), and deleted automatically after thirty days.
Does it count as accessibility evidence?
There is a downloadable audience report per session, with devices and languages. On formal conformance with the applicable standard, talk to us and to your advisers: we do not yet issue a formal conformance statement.
Can it be bought on an annual budget line?
Yes. On the annual plan the hours are already one pool for the whole year, twelve months’ worth to spend in whichever months the sessions fall, which is how an annual budget line works.
Does anything need installing in the chamber?
A desktop application on the machine that already runs the stream, Windows or Mac. Nothing in the room hardware.
Other solutions
Try one hour free
One hour of captioning and translation on one microphone, no expiry, no card. Enough to prove it on your own rig before you pay.